401K Servicing & Operations Professional

    • We are a unique, politically conservative boutique retirement planning advisory firm with an opening for an experienced operations professional for our growing office in Boca Raton.
    •  If you are an experienced operations professional supporting the 401K financial services market we would like to talk to you. 
    •  The successful applicant will assist in all aspects of business, including service to existing clients and processing of new business.

Your Responsibilities will include:

  •  Assisting our 401K financial advisors with daily activities, including preparing documents and tracking schedules.
  •  Building and maintaining effective working relationships with clients and vendors
  • Have a working knowledge of retirement plan compliance requirements.  
  •  Prepare request for proposals (RFPs)
  • Able to assist plan participants with loan, beneficiary and admistrative issues on multiple recordkeeper platforms 
  •  Work independently, effectively, efficiently, and with minimal supervision
  •  Handle confidential and/or sensitive information responsibly

 Required Experience:

  •  A minimum or 2 years of experience as an operations professional in the investment industry
  • A high dedication to providing excellent customer service
  • A high degree of comfort managing a calendar of multiple tasks simultaneously
  • Strength of character and a positive attitude
  • Must be proficient in Microsoft Office including a deep understanding of Microsoft 365
  • This position is located at our office in Boca Raton, Florida 
  • If you are looking for a position in a dynamic yet comfortable and supportive environment and have the required skills please email your resume to recruiting@rubinwa.com. 

401(k) Advocate / Outreach Specialist

  • Our firm, a prominent conservative-oriented financial consultancy based in Boca Raton, Florida, is in search of a dynamic, proactive 401(k) Advocate / Outreach Specialist. This role involves advocating for our comprehensive 401(k) services and promoting their value to potential clients. Your primary objective will be to secure new leads and extend our client network by effectively presenting the perks of our 401(k) options.

Key Responsibilities:

  • 1. Vigorously promote our company’s 401(k) services to prospective clients via diverse mediums, including telemarketing, networking, and active participation in related events.
  • 2. Generate leads and foster rapport with key stakeholders such as employers, human resources practitioners, and business proprietors to elucidate the merits of our 401(k) services.
  • 3. Execute dynamic presentations and demonstrations for prospective clientele, underscoring the unique features and benefits of our financial offerings.
  • 4. Team up with the marketing and sales departments to create and implement powerful strategies for lead acquisition and conversion.
  • 5. Keep abreast of the latest trends, regulations, and best practices in the 401(k) sector to provide timely and accurate advice to clients.
  • 6. Aid clients through the enrollment process and offer continual support and guidance post-enrollment.
  • 7. Cultivate and maintain a robust network of referral sources and strategic alliances.

Qualifications:

  1. A Bachelor’s degree in finance, business, or a related discipline is preferred.
  2. Proven track record in sales, marketing, or customer relationship management, particularly in the financial sector.
  3. Deep knowledge of 401(k) retirement plans, including industry trends and regulations.
  4. Exceptional communication and presentation capabilities, with the skill to explain intricate concepts clearly and persuasively.
  5. Tenacious character with a positive attitude and strong motivation to meet and exceed goals.
  6. The capacity to work autonomously or as part of a team, demonstrating high levels of responsibility.
  7. Proficiency in CRM software and other sales-enhancing tools.
  8. Professional certifications such as Certified 401(k) Professional (C(k)P) or Accredited Investment Fiduciary (AIF) would be an added advantage.
  9. Highly skilled in managing multiple tasks concurrently.
  10. Proficiency in Microsoft Office Suite, especially Excel, is essential.
  • The role is based at our Boca Raton, Florida office, although hybrid and remote options are open for negotiation. If you think you fit the bill and are keen to join a lively yet nurturing work environment, send your resume to recruiting@rubinwa.com.

EEO Statement

RWA provides equal employment opportunities to qualified persons regardless of race, color, sex, religion, national origin, age, disability, veteran status, or other categories protected by law.

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Matching Your Risk and Return: A Personalized Approach for Maximizing Your Financial Success
At Rubin Wealth Advisors, we believe that understanding your risk tolerance is the key to maximizing your financial potential. Traditional methods of categorizing risk with vague labels like conservative, moderate, or aggressive often lead to confusion. These terms can mean entirely different things to different people, which creates misalignment between your expectations and your investment strategy. That’s where problems can arise—and where opportunities can be missed.
 
We take a different approach. By using a precise, quantitative system to determine your Risk Number, we help you make informed decisions that directly benefit you. Your Risk Number is more than just a score; it’s a powerful tool that helps guide your financial strategy. If your Risk Number is 64, for example, both you and our team will know exactly what level of risk that involves and how it relates to potential returns. The guesswork is gone, replaced by clarity and confidence.
 
Here’s where it really benefits you: Understanding your Risk Number not only ensures that your portfolio is aligned with your comfort zone, but it also increases your chances of achieving a higher risk-adjusted rate of return over time. By matching your investments to your specific risk profile, you’re better positioned to optimize returns without taking on unnecessary risk—especially over a 3-5 year period, where market fluctuations can test even the most seasoned investor.
 
The process is simple and designed to serve your best interests. In just a few minutes, we’ll walk through a short conversation to determine your Risk Number. From there, we’ll craft an investment portfolio tailored specifically to you, ensuring that the level of risk is appropriate for your goals. This isn’t about avoiding risk entirely; it’s about taking on the right amount of risk so you can achieve the returns you need while remaining confident in your strategy.
 
By aligning your portfolio with your Risk Number, you gain the peace of mind to handle market volatility. You’ll know exactly how much downside risk is possible and what kind of upside you can expect. For example, a portfolio with a Risk Number of 64 might have a potential downside of -10% over six months but offers a possible 15% gain. This range helps you stay calm during downturns because you’ve already accounted for them, and it positions you to benefit when the market performs well.
 
We also stress-test your portfolio in various market conditions—such as economic downturns or inflation spikes—to ensure you’re always prepared. This proactive approach ensures your investments stay aligned with your risk tolerance, giving you the best chance for success regardless of what happens in the markets.
 
How does this benefit you? Managing risk properly allows you to maximize returns without exposing yourself to more risk than necessary. Over time, this careful balance increases the likelihood that you’ll achieve your financial goals—whether that’s building wealth, preparing for retirement, or preserving your assets.
 
At Rubin Wealth Advisors, a Boca Raton financial advisor, we’re committed to helping you achieve higher risk-adjusted returns. As a licensed fiduciary, we specialize in guiding clients through personalized wealth management strategies, ensuring your investments align with your long-term goals. Let’s work together to discover your Risk Number and build a strategy that sets you up for success over the next 3-5 years and beyond. Contact us today to get started.